For Vendors
No card to start. The first 50 sign-ups keep a founding rate for as long as they stay subscribed.
There is a date that cannot move, several suppliers who have to agree on a timeline, a day that has to be executed, and weeks of delivery afterwards. Generic client software models none of it — and a tool that only understands weddings is one you keep a second system beside.
The DJ, the photographer, the coordinator and the booth all attach to the same wedding — each sees their own work, the coordinator sees the whole day. And there's one running order, not four copies drifting apart. When the first dance moves, it moves for everyone.
An enquiry becomes a contact, becomes an event, becomes agreed terms, a contract they sign at their own link with no account, then an invoice.
Contracts, invoices, questionnaires, galleries and song requests all open at a private link. Couples do not make accounts to answer a question.
Couples post what they still need. Vendors who are free that date reply. No pay-to-rank — nobody buys their way to the top of a list.
Shot lists you can share, client galleries, delivery tracking and a production pipeline for the edit. And events carry a type — weddings, engagements, seniors, families, corporate — so your whole book lives here, not just the weddings.
An assistant that answers from your real data — who is giving toasts, what time the first dance is — instead of you scrolling a PDF in a dark room. The phone app →
By trade
So it shows you different things. A DJ gets the music; a photographer gets the delivery pipeline; a coordinator gets all of it.
Guest song requests, the do-not-play list, and a rekordbox export that actually loads.
Shot lists, galleries and a delivery pipeline — with separate stages for film, because you don't cull and retouch a wedding video.
Every supplier's leg of the day, agreed terms, budget, and the one running order they all work from.
Photo booths and everyone else get the shared core — enquiries, contracts, invoices, the run sheet and Polaris. Work more than one trade? Say so on your profile and you get the tools for each, on one subscription.
Why this exists
Celestial Collective started as the software behind Celestial Celebrations, a DJ and photo booth company in St. Louis. Every part of it exists because something went wrong at a real wedding first.
That is the whole pitch. It is not a general-purpose CRM with a wedding template bolted on — it is the tool a working vendor built to run their own weekends, opened up to everyone else doing the same job.
On trust
You are being asked to put your clients, contracts and payment records into software run by another wedding vendor. That deserves a straight answer, so here it is.
Every query the app makes runs as you. The isolation is enforced in Postgres, one layer beneath the application, so there is no code path — and no assistant prompt — that can reach another vendor's rows. Polaris reads with your own credentials for exactly this reason: if the database refuses you, it refuses Polaris.
And the Collective is not pay-to-rank. Nobody buys placement, including us.
A free profile, or the full CRM from $29 a month — $19 if you are one of the first fifty.